SfS Reporting Methods

 

There are four available options to submit the SfS Report to HUD each year.

Direct Data Entry into HUD’s inForm Tool

 

HUD has provided a tool called inForm that is free of charge. This allows direct data entry on the annual SfS report. Data can be entered and updated at any time. Then the report is submitted once a year from this tool.

Pros:

  • This reporting tool is free of charge

  • Users only see the data elements required to be entered to their program (MFSC or ROSS) so they know which fields must be entered

  • Users do not have to remember the data element codes, there are drop-downs in the system to select the correct answer, which provides the correct corresponding code.

Cons:

  • Users must work online while logged in.

  • All data elements must have a value entered for participating residents, but Information Not Collected and Not Applicable are acceptable answers.

 

To access HUD’s inForm Tool, click here:

Home - GrantSolutions innovative Federal grants management services

 

Support for inForm is provided directly via Grant Solutions.
For inform support, contact:

Excel File Upload

 

HUD has also provided a excel file that can be filled out and uploaded once a year.

Pros:

  • This tool is free of charge

  • Users can work offline and update their data anytime, then only upload a complete file once a year

Cons:

  • Users see all data elements and they must keep track of which data elements are required for their program. The others can be left blank, but the user will get an error upon upload if a data element that is required for their program is not filled out.

  • Users must remember the data codes for each data element and enter them correctly onto the spreadsheet for the file to be accepted on the excel upload.

 

To access HUD’s Excel form, click here:  Excel File Template

 

Instructions
Quick Sheet: Upload Report to OLDC in Excel or XML Format

 

For excel support, contact:

AASC Online (Case Management System-to-System Integration)

 

HUD has piloted system-to-system integration with two case management systems. The SfS reports can be sent directly from these case management systems to HUD each year. HUD plans to offer system-to-system integration with more case management systems in the future.

Pros:

  • As users enter data into these systems while working with residents, the SfS Data Elements are automatically captured on the report.

  • Users do not need to remember values or which data elements are required, the system does all of this for them and enters the appropriate codes. Values automatically change each year, such as age and length of stay in subsidized housing.

  • The report can be sent to HUD with a few clicks each year.

Cons:

  • Case Management systems have a fee paid directly to the vendor

 

The current case management system integrations are:

 

Support for AASC Online and FamilyMetrics is provided by Pangea Foundation.

FamilyMetrics (Case Management System-to-System Integration)

 

HUD has piloted system-to-system integration with two case management systems. The SfS reports can be sent directly from these case management systems to HUD each year. HUD plans to offer system-to-system integration with more case management systems in the future.

Pros:

  • As users enter data into these systems while working with residents, the SfS Data Elements are automatically captured on the report.

  • Users do not need to remember values or which data elements are required, the system does all of this for them and enters the appropriate codes. Values automatically change each year, such as age and length of stay in subsidized housing.

  • The report can be sent to HUD with a few clicks each year.

Cons:

  • Case Management systems have a fee paid directly to the vendor

 

The current case management system integrations are:

 

Support for AASC Online and FamilyMetrics is provided by Pangea Foundation.